WinCan VX Entry

Input, Processing, Output and
Management of Sewer Inspection Data

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The software WinCan VX has been developed for the description of in-pipe observations as well as for the inspection of manholes and boreholes and is available in five variants. The basic module WinCanVX Entry provides all the core functionalities of a sewer inspection software. If required, the customer can buy additional functions that are part of the advanced modules WinCanVX Lite, Advanced, Expert and Office.

System requirements

WinCan VX is running on computers with a Windows operating system only. The various versions as well as the major hardware requirements are listed below:
Operating Systems:
Operating system (LOCAL):Windows XP, 7, 8/8.1, 10 (PRO-Versionen, 32 oder 64 bit)
or
Operating system (SERVER):Windows Server 2003, 2008, 2008-R2, 2012, 2012-R2
The latest Windows updates must always be installed!
Hardware:
Processor:INTEL Pentium Core Duo 2.5 GHz or higher.
Graphic card: NVIDIA GeForce 9 series, or higher (possibility of signal distribution to multiple monitors).
RAM: 4GB or higher.
Video card:VITEC card (PCI or PCI-Express), MobileCap124 (USB device) or any WDM based encoding card for video digitization.

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The software is usually installed on a single workstation built-in to a CCTV van. Every PC must have an individually licensed and configured copy of the software, as CCTV vehicles can often have different camera equipment and/or text generators.
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Using WinCan VX in the Office

WinCan VX can be installed and licensed individually on each required office PC (Client). Licensing can also be carried out once over the entire local network by installing a network dongle on the server:
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In some cases, larger companies or municipalities work with special server systems such as MSSQL or ORACLE, which WinCan VX can also be used with.

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The WinCanVXSetup.exe installation package is located on the installation CD or from the Web page www.wincan.com (Support > Download):

• Enable the account Administrator (i.e. system administrator) in the user administration of Windows 7, 8/8.1 and 10 (see appendix, last page) and set a password for this account.

• Reboot your computer and log on as Administrator.

• Double-click the installation file shown above to run the installation.

• If the system requirements are satisfied, the installation begins.

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WinCan Web is a separate software interface that allows end users (e.g. engineer offices, water authorities etc.) to access WinCanVX projects via internet.
You can setup and administer a WinCan Web account from here. You can also do everything included in this section via your web browser at https://web.wincan.com/
The Sign In tab allows you to sign into your WinCan Web account with your username and password, and also offers options to automatically sign in when you launch WinCan VX, and for the computer to remember your password.


Once you have logged into your account, there are 5 tabs containing settings that you can use to manage your online account and project delivery:

It is worth noting that WinCan Web is a wholly interactive service with your clients, and that it regularly sends out automated e-mails to your users whenever there are changes made to projects that have been assigned to them. These e-mails can be configured and branded to your own requirements by using the User and Company Profile tabs above, so a little time spent here getting this correct is time well spent.
Hit the tab Register company to setup a new WinCan Web account:


This tab allows you to submit your account username (your e-mail address) if you have forgotten your password and the system will respond with reset options:

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      PROJECT MANAGEMENT

      Immediately after launching WinCan VX an empty main screen appears and the tab Projects is opened automatically:
      

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      Note on Creating New Projects:
      Once you have clicked the Finish button and confirmed the basic project settings' you won't be able to change them in the future. So, always make sure that you use the RIGHT template and catalogue for the current project BEFORE you start the inspection job.

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      Creating New Projects

      Click on the icon New Project in the Projects ribbon to create a new project with the Project Wizard:
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      Enter the name for the project (1) and WinCan automatically enters the date in the format year-month-day. This name can be extended or overwritten.
      Then, select the database type (2). By default, this is always the local database of the user's computer (Microsoft SQL Server Compact) and should only be modified by expert or network users.
      The Country and Language settings (3) will follow the default regional settings as applied to the host computer. Under normal circumstances, there will be no need to alter these settings.
      In the Project standard settings (4), the desired project template can be selected. Only the standards available to the Country/Language in the previous options will be listed.
      The button More Options opens the advanced project setup menu which allows you to further define the templates for your project. This is particularly useful for clients who have specific requirements.
      

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      The New Project Standard button allows the user to save their own predefined option in the Project Standard drop down list by setting the required templates, catalogues and giving the standard a name:
      

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      The Next button leads to the next step in the Project Wizard, which is where you can accept or alter the project save location.
      

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      The default save location as defined in Home > Settings will be declared in the save location. You can change this by clicking the folder icon

      

      and selecting a different location.
      Click Next again to see a final summary of your settings. If you are unhappy with any of these, now is the time to go back and make adjustments.
      

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      Click Next one more time and wait for the green bar (1) to complete, showing you that the project folder has been successfully created, and hit the green button (2) to close this stage of the Project Wizard.
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      WinCan VX automatically creates a project with a given structure in the destination folder C:\WinCan_Projects or in the folder defined in the settings. The basic folder structure and the most important subfolders of a WinCan project are described below:
      Subfolder containing all the video clips linked to the project:
      Sec = main section clips
      Nod = manholes clips
      Lat = lateral section clipsSubfolder for all the items deleted during the work on the project (i.e. photos, videos etc.)Subfolder containing all the photos linked to the project:
      Sec = main section photos
      Nod = manholes photos
      Lat = lateral section photosSubfolders for storing all data recorded with devices such as cameras provided with inclination and temperature sensors or scanner cameras (Panoramo, DigiSewer, RPP). Subfolder for storing all files/documents that are intended for final distribution via digital storage mediaSubfolder relating to external WinCan modulesSubfolder for the project database (SQL _compact (*.sdf))_Project folder (main folder)

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      The project folder can be called up at any time by clicking on the project header tab of the WinCan VX main screen and selecting the Project Path link.
      In general, it is recommended to split the drive into 2 partitions: drive C:\ (approx. 100 GByte) is reserved for the installation of operating system and application software (e.g. WinCan VX) and drive D:\ (or E:) for storing the WinCan projects.
      

      Creating a Job

      Following the project folder structure and database creation, the Job Wizard is launched, where you can enter project header data like project description, project type, work order, start and end date etc. This dialog box can also be called up at any time by double-clicking the required survey line (2) in the Project Header tab (1):
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      When all the details are completed, click on the green tick to save and close the Job Wizard (Job Editor).
      Note on jobs:
      A WinCanVX project can be subdivided into several jobs, which must be defined in the project header. In most cases however, a project consists on just one job.
      
      

      Importing Existing Projects

      An existing project can only be opened in WinCan VX if the corresponding language and country standard have been installed and the relevant license slots are enabled on the dongle. Start WinCan VX, open the tab Projects in the main screen and hit the button Open project:
      

      

      
      In the dialog box that opens, use Windows to navigate to the location of your project folder. Double click on the subfolder DB and highlight the project database (.sdf file).
      

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      Finally click the Open button to add the project to the list displayed in the left column of the WinCan VX main screen.
      Note on .sdf Files:
      Every WinCan VX project carries two .sdf files in the DB folder by default. The file that has the suffix _Meta.sdf is the metadata file for the project and cannot be used to open the project. It should be ignored for these purposes. This file only carries the project-specific user entries as well as the address data of the assigned participants (i.e. client, site, contractor, operators, equipment) but is none-the-less very important to the successful opening and editing of the WinCan VX project.
      
      

      The Project Manager

      For full administration of all the projects located either on a local or a network drive WinCan VX provides the user with various project management options via the Manage Projects button on the Projects ribbon:
      

      

      
      The Project Manager provides the user with the following options using the buttons on the right hand side of the dialog window:
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2. Create a new project using the project wizard.

3. Add projects located on the local or a network drive to the list of available projects.

4. Project Renaming: Click this button after you have selected the corresponding project in the list of available projects. This will bring up a new small dialog box where you can enter and confirm the new project name. A project which is currently loaded in WinCan VX can also be directly renamed.

5. Project Deletion: First highlight the project in the list of available projects before you click this button. You can then either confirm or reject the delete action in the message box that follows. WinCan only deletes the project links from the project manager's list. The project itself has to be deleted in the Windows-Explorer!

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New sections in WinCan VX always show an empty observation area without any grid structure. Use the buttons in the symbol bar at the bottom right hand corner of the observation panel to create a new (1) or to delete (4 ) an existing observation or use the corresponding right-click menu command. To edit an existing observation directly double click on the observation text (2):
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In both cases the damage catalogue the current project is based on will automatically be opened in a separate panel. Use the TAB key on your keyboard or the mouse to jump from one category to the next in order to describe the damage in accordance with the standards for your region.
You may directly enter the observation code or a key word into the text field at the top left hand corner of the panel (3), and all the codes containing that word will be listed, from where you can select the moste appropriate option:
3Click on the green check mark to confirm the current observation or push the cancel button to quit the catalogue without saving any damage entry. The green check mark only appears when all the parameters required by the catalogue standard have been entered.

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To open the report generator click on Printing > Report Generator:

The Report Generator window will open offering the option to produce PDF and Excel reports:
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In the first row, use the tab buttons Section, Inspection, Observation and Ratings to display the related database fields which can be selected for a table report (1). Next select the fields (2) that you wish to query for the report as described below.
To create the report, consider each field to be a column in a table going from left to right, and drag the required fields into the Printing Fields boxes in the desired order:

The user can drag queries into the Printing Fields boxes at any time from any of the tabs in the top panel. The colors of the fields in the Printing Fields area shows which tab they have come from:

You can also add a placeholder column with a title of your choice. For example, if you require a column in the exported spreadsheet that may need to be filled in by a user at a later date.
To create a placeholder, right click on the Printing Field and select the option, giving it a name in the process.
When producing PDF reports, there is a limit to 8 fields due to the width of the output paper. However, there is no limit when exporting Excel spreadsheets. All the functionalities provided by the Report Generator are listed and described below:
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1. Select this option to modify only a predefined report template of the group _WinCanVX_Default_ in the project directory Misc\Reports and to apply these changes also for future projects.

2. Select this option to modify any other predefined report template (out of the group _WinCanVX_Default) in the project directory _Misc\Reports and to apply these changes also for future projects.

3. This option allows the user to modify also the country specific report templates (not recommended).

Leaving all three options unselected will result in any amendments only be made in the current project.
Hit the button in order to run the report designer taking into account the options you may have checked or unchecked in the panel above.
Important note:
Always create a copy of the report template you want to change and rename that copy adding the company name as a suffix to the default name (e.g. Sec-Inspection_TFL.lst). So this report won't be overwritten when updating the software.

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Appendix 1: Supported OSD Devices

Appendix 2: Enable System Administrator

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