WinCan VX Entry
Input, Processing, Output and
Management of Sewer Inspection Data
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WinCan Web is a separate software interface that allows end users (e.g. engineer offices, water authorities etc.) to access WinCanVX projects via internet.
You can setup and administer a WinCan Web account from here. You can also do everything included in this section via your web browser at https://web.wincan.com/
The Sign In tab allows you to sign into your WinCan Web account with your username and password, and also offers options to automatically sign in when you launch WinCan VX, and for the computer to remember your password.
Once you have logged into your account, there are 5 tabs containing settings that you can use to manage your online account and project delivery:
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User Profile
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Here you can set your own user details including name, job title, phone numbers, email address and user photo etc.
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User Settings
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In this tab you can adjust the settings for language, date, time and currency formats used within the WinCan Web environment.
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Company Profile
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This is where you can store and edit your company profile details including address, phone numbers, email addresses and logos.
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Management
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In this area you can invite people to become users and viewers of your online WinCan Web data. They will need to setup their own user accounts before they can view anything contained in WinCan Web, and there are 4 account types that can be assigned to users that you invite – End User, VX Operator, Company Operator and Company Administrator.
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Account
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Here you can view your data storage plan, amount of storage space used and the costs associated with different options.
It is worth noting that WinCan Web is a wholly interactive service with your clients, and that it regularly sends out automated e-mails to your users whenever there are changes made to projects that have been assigned to them. These e-mails can be configured and branded to your own requirements by using the User and Company Profile tabs above, so a little time spent here getting this correct is time well spent.
Hit the tab Register company to setup a new WinCan Web account:
This tab allows you to submit your account username (your e-mail address) if you have forgotten your password and the system will respond with It is worth noting that WinCan Web is a wholly interactive service with your clients, and that it regularly sends out automated e-mails to your users whenever there are changes made to projects that have been assigned to them. These e-mails can be configured and branded to your own requirements by using the User and Company Profile tabs above, so a little time spent here getting this correct is time well spent.
Hit the tab Register company to setup a new WinCan Web account:
This tab allows you to submit your account username (your e-mail address) if you have forgotten your password and the system will respond with reset options:
Thematic Maps
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In case the panel layout has been too heavily "messed-up" or some important panels are even hidden the default layout can quickly be restored selecting the profile default:
The command Save Profile As allows the user to store the current window layout under its own name and thus update it. The command opens a window where the layout name can be entered:
In case you enter a new layout name it will then be in the drop-down list Profile for future reference.
With the command Show Hidden Windows, the user has the option to see which windows are currently not visible, so they can choose to display and position any of these on the screen as required.
Any window that you want to appear must be activated with a tick in the box and complete the choices with the Green OK button.
The command delete this profile deletes current profile in the layout list:
Deleting a stored window layout must be confirmed every time. Should the user accidentally call the command, there is no option to go back or cancel.
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_TOC480548315 _TOC480548315 PROJECT MANAGEMENTImmediately after launching WinCan VX an empty main screen appears and the tab Projects is opened automatically:
Note on Creating New Projects:
Once you have clicked the Finish button and confirmed the basic project settings' you won't be able to change them in the future. So, always make sure that you use the RIGHT template and catalogue for the current project BEFORE you start the inspection job.
Creating New ProjectsAnchor _Toc480548316 _Toc480548316 Click on the icon New Project in the Projects ribbon to create a new project with the Project Wizard:
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Enter the name for the project (1) and WinCan automatically enters the date in the format year-month-day. This name can be extended or overwritten.
Then, select the database type (2). By default, this is always the local database of the user's computer (Microsoft SQL Server Compact) and should only be modified by expert or network users.
The Country and Language settings (3) will follow the default regional settings as applied to the host computer. Under normal circumstances, there will be no need to alter these settings.
In the Project standard settings (4), the desired project template can be selected. Only the standards available to the Country/Language in the previous options will be listed.
The button More Options opens the advanced project setup menu which allows you to further define the templates for your project. This is particularly useful for clients who have specific requirements.
The New Project Standard button allows the user to save their own predefined option in the Project Standard drop down list by setting the required templates, catalogues and giving the standard a name:
The Next button leads to the next step in the Project Wizard, which is where you can accept or alter the project save location.
The default save location as defined in Home > Settings will be declared in the save location. You can change this by clicking the folder icon
and selecting a different location.
Click Next again to see a final summary of your settings. If you are unhappy with any of these, now is the time to go back and make adjustments.
Click Next one more time and wait for the green bar (1) to complete, showing you that the project folder has been successfully created, and hit the green button (2) to close this stage of the Project Wizard.
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WinCan VX automatically creates a project with a given structure in the destination folder C:\WinCan_Projects or in the folder defined in the settings. The basic folder structure and the most important subfolders of a WinCan project are described below:
Subfolder containing all the video clips linked to the project:
Sec = main section clips
Nod = manholes clips
Lat = lateral section clipsSubfolder for all the items deleted during the work on the project (i.e. photos, videos etc.)Subfolder containing all the photos linked to the project:
Sec = main section photos
Nod = manholes photos
Lat = lateral section photosSubfolders for storing all data recorded with devices such as cameras provided with inclination and temperature sensors or scanner cameras (Panoramo, DigiSewer, RPP). Subfolder for storing all files/documents that are intended for final distribution via digital storage mediaSubfolder relating to external WinCan modulesSubfolder for the project database (SQL _compact (*.sdf))_Project folder (main folder)
The project folder can be called up at any time by clicking on the project header tab of the WinCan VX main screen and selecting the Project Path link.
In general, it is recommended to split the drive into 2 partitions: drive C:\ (approx. 100 GByte) is reserved for the installation of operating system and application software (e.g. WinCan VX) and drive D:\ (or E:) for storing the WinCan projects.Creating a Job
Following the project folder structure and database creation, the Job Wizard is launched, where you can enter project header data like project description, project type, work order, start and end date etc. This dialog box can also be called up at any time by double-clicking the required survey line (2) in the Project Header tab (1):
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When all the details are completed, click on the green tick to save and close the Job Wizard (Job Editor).
Note on jobs:
A WinCanVX project can be subdivided into several jobs, which must be defined in the project header. In most cases however, a project consists on just one job.Importing Existing Projects
An existing project can only be opened in WinCan VX if the corresponding language and country standard have been installed and the relevant license slots are enabled on the dongle. Start WinCan VX, open the tab Projects in the main screen and hit the button Open project:
In the dialog box that opens, use Windows to navigate to the location of your project folder. Double click on the subfolder DB and highlight the project database (.sdf file).
Finally click the Open button to add the project to the list displayed in the left column of the WinCan VX main screen.
Note on .sdf Files:
Every WinCan VX project carries two .sdf files in the DB folder by default. The file that has the suffix _Meta.sdf is the metadata file for the project and cannot be used to open the project. It should be ignored for these purposes. This file only carries the project-specific user entries as well as the address data of the assigned participants (i.e. client, site, contractor, operators, equipment) but is none-the-less very important to the successful opening and editing of the WinCan VX project.The Project Manager
For full administration of all the projects located either on a local or a network drive WinCan VX provides the user with various project management options via the Manage Projects button on the Projects ribbon:
The Project Manager provides the user with the following options using the buttons on the right hand side of the dialog window:
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Create a new project using the project wizard.
Add projects located on the local or a network drive to the list of available projects.
Project Renaming: Click this button after you have selected the corresponding project in the list of available projects. This will bring up a new small dialog box where you can enter and confirm the new project name. A project which is currently loaded in WinCan VX can also be directly renamed.
Project Deletion: First highlight the project in the list of available projects before you click this button. You can then either confirm or reject the delete action in the message box that follows. WinCan only deletes the project links from the project manager's list. The project itself has to be deleted in the Windows-Explorer!
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New sections in WinCan VX always show an empty observation area without any grid structure. Use the buttons in the symbol bar at the bottom right hand corner of the observation panel to create a new (1) or to delete (4 ) an existing observation or use the corresponding right-click menu command. To edit an existing observation directly double click on the observation text (2):
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In both cases the damage catalogue the current project is based on will automatically be opened in a separate panel. Use the TAB key on your keyboard or the mouse to jump from one category to the next in order to describe the damage in accordance with the standards for your region.
You may directly enter the observation code or a key word into the text field at the top left hand corner of the panel (3), and all the codes containing that word will be listed, from where you can select the moste appropriate option:
3Click on the green check mark to confirm the current observation or push the cancel button to quit the catalogue without saving any damage entry. The green check mark only appears when all the parameters required by the catalogue standard have been entered. 
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Some standards (e.g. PACP, WRC, WSA, NZPIM) apply an automatic damage assessment (also known as damage scoring or condition grading) whereas others allow the user to set the value manually. To manually run the grading system, select the Rating button from the WinCan Analyst tab:
Observations that have been graded can also be printed in specific colors, usually predefined by the corresponding damage standard (e.g. WRC).
In accordance with the standards that describe the way in which these grades are calculated, the user should take note that the values are offered as a guideline only, and are not always available for all types of pipe material.
Lateral Sections (AKA Satellite Sections)
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Observations
New sections in WinCan VX always show an empty observation area without any grid structure. Use the buttons in the symbol bar at the bottom right hand corner of the observation panel to create a new (1) or to delete (4 ) an existing observation or use the corresponding right-click menu command. To edit an existing observation directly double click on the observation text (2):
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In both cases the damage catalogue the current project is based on will automatically be opened in a separate panel. Use the TAB key on your keyboard or the mouse to jump from one category to the next in order to describe the damage in accordance with the standards for your region.
You may directly enter the observation code or a key word into the text field at the top left hand corner of the panel (3), and all the codes containing that word will be listed, from where you can select the moste appropriate option:
3Click on the green check mark to confirm the current observation or push the cancel button to quit the catalogue without saving any damage entry. The green check mark only appears when all the parameters required by the catalogue standard have been entered.
Additional Input Parameters
Some damage catalogues (e.g. PACP, WRC, WSA, NZPIM, EN-13508) require the input of additional parameters to accurately describe the observation. WinCan VX lists these yellow-marked input fields by default to the right of the catalogue window:
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Circumferential damage extents must be described with clock positions (example 3 o'clock or from 5 to 7 o'clock). If the clock is displayed you can directly click on a clock position to locate the damage. To describe a larger damage extent select clockwise two pointer positions (1). If the clock symbol is missing use the corresponding text fields to enter the pointer positions.
Some observations can be described as continuous. In such cases, it is necessary to select and highlight the text Start (2) in the list box before confirming the observation. At all subsequent observation entries, the description of the observation End automatically appears in the catalogue panel until the user selects it to confirm the end of the continuous observation:
Additional remarks relating to the observation can be added as defined by the coding template in the Remarks field or by clicking the … button to the right hand side of the Remarks Field to bring up a separate editing window.The user can make the observation text appear briefly on the video recording by clicking the button indicated.Double-click on the coloured damage code to close the continuous damage. 2 
Damage Grading Scores
Some standards (e.g. PACP, WRC, WSA, NZPIM) apply an automatic damage assessment (also known as damage scoring or condition grading) whereas others allow the user to set the value manually. To manually run the grading system, select the Rating button from the WinCan Analyst tab:
Observations that have been graded can also be printed in specific colors, usually predefined by the corresponding damage standard (e.g. WRC).
In accordance with the standards that describe the way in which these grades are calculated, the user should take note that the values are offered as a guideline only, and are not always available for all types of pipe material.
Recording Manholes or Nodes
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Select this option to modify only a predefined report template of the group _WinCanVX_Default_ in the project directory Misc\Reports and to apply these changes also for future projects.
Select this option to modify any other predefined report template (out of the group _WinCanVX_Default) in the project directory _Misc\Reports and to apply these changes also for future projects.
This option allows the user to modify also the country specific report templates (not recommended).
Leaving all three options unselected will result in any amendments only be made in the current project.
Hit the button 
in order to run the report designer taking into account the options you may have checked or unchecked in the panel above.
Important note:
Always create a copy of the report template you want to change and rename that copy adding the company name as a suffix to the default name (e.g. Sec-Inspection_TFL.lst). So this report won't be overwritten when updating the software.
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